Sports & coaching camps
Worksheets & templates
Make a plan you can put to work. Every sheet has a printable PDF with space to write. Choose one below, add your details and review it with your team.
- One-page camp plan
Camp name: [Name]
Download PDF - Customer interview sheet
Interview date: [Date]
Download PDF - Competitor and alternative comparison
Use public information, lawful observation, and genuine customer feedback. Do not pretend to be a customer to obtain private information.
Download PDF - Approval and compliance tracker
Use one row for each requirement. “Not needed” must have a reason and a reliable source, not a guess.
Download PDF - Risk register
A risk register is a list of things that could go wrong and what you will do about them.
Download PDF - Venue visit and agreement check
Venue and exact spaces: [Name, address, field or room]
Download PDF - Startup and weekly budget worksheet
Starting cash needed: [Total cash required before opening, including money retained]
Download PDF - Thirteen-week cash-flow sheet
Use payout dates and actual due dates. Put the first week in the first row, then carry each closing balance into the next row.
Download PDF - Price and discount calculator
Offering and unit: [Name and unit]
Download PDF - Staff job description
Job title: [Title]
Download PDF - Interview, teaching check, and references
Candidate: [Name]
Download PDF - Staff onboarding and training record
Staff member and role: [Details]
Download PDF - Shift and coverage map
Use a separate line whenever the group, activity, space, or responsible adult changes.
Download PDF - Coaching lesson plan
Program, group, and date: [Details]
Download PDF - Site emergency action plan
Complete this with qualified local input. It must be usable, rehearsed, and specific to the site.
Download PDF - Daily opening and closing checks
Date, site, and lead: [Details]
Download PDF - Attendance and release record
Private operational record. Keep it away from public view.
Download PDF - Registration fields and separate choices
Core booking fields: [Offering, participant name, necessary age information, payer, contact details, booking amount and status]
Download PDF - Medicine intake and administration record
Restricted health record. Use only within an approved medication process and staff scope.
Download PDF - Incident and near-miss record
Complete once urgent care and safety actions are underway. Restrict access appropriately.
Download PDF - Individual participation and support plan
Participant and offering: [Details]
Download PDF - Weather and air-quality decision log
Date, site, activity, and group: [Details]
Download PDF - Plain-language booking terms outline
Draft for local legal review, not a ready-made legal contract.
Download PDF - Booking confirmation and pre-camp message
Subject: Your [camp name] booking for [dates]
Download PDF - Cancellation, disruption, and complaint messages
Subject: Important change to [offering and dates]
Download PDF - Partner term sheet
Planning document for a reviewed agreement.
Download PDF - Weekly management scorecard
Week, offerings, and review owner: [Details]
Download PDF - End-of-season review
Season and offerings: [Details]
Download PDF - Campaign plan and sample copy
Offering: [Specific dates, place, audience, and price]
Download PDF - Final opening and growth gate
Use this before the first launch and before each major expansion.
Download PDF
Want help with the numbers or a ready-to-edit schedule? Use the free planning tools.