The Sports and Coaching Camp Business Guide
Incident and near-miss record
Print a copy, add your details and work through it with your team.
Complete once urgent care and safety actions are underway. Restrict access appropriately.
Record ID, date, time, and site
Details
Reporter and role
Details
People involved
Only necessary identifying information
Activity and conditions
Weather, surface, equipment, group and staffing facts
What was directly observed
Facts in order
What was reported by others
Clearly attributed words, without speculation
Immediate care and safety action
Who did what and when
Emergency services or professional advice
Contact, time, instructions, handover
Witnesses
Secure contact references
Family and required external notifications
Who, when, and by whom
Relevant evidence preserved
Records, equipment, or images, lawfully handled
Further action
Action, owner, deadline, completion
Review and sign-off
Name/date
Use the separate restricted safeguarding route for suspected abuse. Do not place detailed abuse allegations in an ordinary shared incident sheet. Do not question people repeatedly to fill every box.