This fictional example is a three-day, two-night camp using ten family units. For the first calculation only, each household has two adults and two school-age children: forty guests in total. This is a teaching assumption, not a definition of family.
Fixed costs
| Item | Fictional cost |
|---|---|
| Staff, including agreed childcare and preparation | $5,500 |
| Accommodation commitment | $4,000 |
| Kitchen and meal-service setup | $600 |
| Administration and allocated insurance | $900 |
| Shared program and equipment costs | $900 |
| Operating contingency | $600 |
| Total fixed costs | $12,500 |
Assume a variable cost of $75 per guest for meals, individual supplies, payment costs, and other per-person items. Replace this simplified average with actual age-based costs when needed.
The example price is $650 per household unit, plus $325 per adult and $225 per school-age child.
For two adults and two children, the price is $650 + $650 + $450 = $1,750. Variable cost is $75 × 4 = $300. Contribution is $1,450 per household.
Break-even for this exact mix is $12,500 ÷ $1,450 = 8.62, rounded up to nine households.
| Households of this exact size | Revenue | Total modeled cost | Operating result |
|---|---|---|---|
| 6 | $10,500 | $14,300 | −$3,800 |
| 8 | $14,000 | $14,900 | −$900 |
| 10 | $17,500 | $15,500 | $2,000 |
The staff plan and room approvals must independently support the actual group. The model does not set childcare ratios or prove a safe capacity.
Your task: Replace the assumed household mix with the bookings you are likely to receive.