List cabin, kitchen, activity, care and supplier commitments before opening. Record due dates, refund conditions and when household payments arrive. Test cash needs for the whole service, including shared costs that remain when fewer families book.
Family camps can have many fixed commitments: cabins, kitchen setup, activity staff, childcare cover, shared equipment, insurance, and administration.
List deposits and due dates before announcing the price. Confirm minimum charges for rooms and meals. A venue may charge for reserved capacity even when a household cancels.
Budget for practical family supplies: suitable seating, changing arrangements, loan gear, signs, cleaning, quiet activities, and the approved infant equipment you actually offer.
Include setup, cleaning, staff training, care records, customer questions, and room assignment work. Family bookings can involve more administration than a single-person ticket.
Keep a reserve for refunds, changes, and foreseeable support needs. A last-minute room problem can be difficult to solve without cash and a backup agreement.
Do not count uncertain future donations or full occupancy as money already available. Build a cash calendar through the final supplier bill and customer refund date.
Your task: Make a list of shared services and identify whether each cost changes by room, household, person, or age group.
