Treat registration as preparation for a person's stay. Collect relevant care, dietary, access and emergency details securely, along with permissions and collection arrangements. Review support needs before arrival and share them only with responsible staff.
Collect the information needed to plan safe participation: identity, emergency contacts, authorized collection, relevant health and care needs, dietary requirements, access support, and required permissions.
Explain why each field exists and who will see it. Do not gather broad personal history simply because a form template has space for it. Protect health and family records under the applicable privacy rules.1
Give families a private way to discuss sensitive needs. A public group chat is not an intake system. Decide who reviews information and by what date support arrangements must be agreed.
Check forms before arrival. Identify missing consent, unclear medication instructions, or a support plan that needs qualified review. Do not leave difficult questions for a busy check-in queue.
Keep versions and changes clear. When a family updates a care instruction, ensure the right workers receive the current approved version. Retain records according to the applicable law and reviewed policy.
Ask for emergency contacts who can actually be reached during the session. Discuss what happens if the family travels while the child is at camp.
Your task: Walk one fictional booking from inquiry to cabin assignment and confirm that each decision has a named reviewer.
