A site with sixty beds does not necessarily have sixty places to sell. Staff, health arrangements, access needs, room compatibility, and emergency planning may use some capacity.
Count each sleeping space separately. Record approved occupancy, bed type, bathroom access, accessibility features, staff proximity, and any restrictions. Do not add mattresses or use lounges for sleeping without proper approval.
Plan room assignments with privacy, dignity, safety, and applicable law in mind. Discuss individual needs respectfully. Avoid public questions that expose a child's medical information, identity, or family circumstances.
Explain your rooming policy before booking. Say how friend requests work and why they cannot always be guaranteed. A request is not permission to overfill a cabin or create an unsuitable mix.
Separate participant capacity from staff housing. Staff need proper rest space too. Do not treat an exhausted worker sleeping in a chair as a staffing solution.
Keep the room list controlled and current. When someone moves, update the sleeping roster, care team, health information needed for action, and evacuation list. A handwritten change known to one counsellor is not enough.
Your task: Build the bed map before the sales limit, then test a room move and an unexpected early departure.