Adventure & outdoor camps
Worksheets & templates
Make a plan you can put to work. Every sheet has a printable PDF with space to write. Choose one below, add your details and review it with your team.
- Outdoor offer card
Activity and purpose: [Details] People and entry skills: [Facts] Difficulty description: [Distance, time, surface, load, facilities, exposure] Included gear, food,…
Download PDF - Land and permit register
Record current closures and changes separately before each use.
Download PDF - Route plan
Route and version: [Details] Qualified reviewer: [Name/scope] Group and needs: [Relevant details] Timing and decision points: [Plan] Hazards and controls: [Reviewed…
Download PDF - Departure decision record
Record date, leader, current alerts, land status, route conditions, actual roster, staff competence, gear checks, transport, care plans, communications, base-contact…
Download PDF - Equipment issue sheet
Follow manufacturer and activity-specific inspection requirements separately.
Download PDF - Field and base communication plan
Primary and backup methods: [Tested details] Contacts: [Verified list] Check-in points or times: [Plan] Missed-contact action: [Approved prompt escalation]…
Download PDF - Evacuation planning sheet
Record likely incident locations, access and exits, communication, qualified response, outside-help contacts, group supervision, care information, transport,…
Download PDF - Participant briefing card
Cover the route, expected effort, facilities, equipment, weather changes, group signals, help-seeking, separation procedure, stopping decisions, environmental care,…
Download PDF - Specialist-provider check
Record the actual provider and staff, activity scope, qualifications, site permission, insurance review, equipment checks, group limits, participant requirements,…
Download PDF - Route-change record
Original plan: [Version] New information: [Source/time] Decision: [Change or stop] Leader: [Name] Group informed: [Time] Base informed: [Time] New route, roster,…
Download PDF - Transport manifest
Record each passenger, direction, boarding, arrival, return, authorized change, and final release. Name the driver, camp supervision lead, provider contact, vehicle…
Download PDF - Weather-change message
> We have changed [activity/route/date] because [verified condition]. The decision was made by [role] under our safety plan. The revised offer is [facts]. Your…
Download PDF - Near-miss and field-learning note
Record what happened, where, when, conditions, people involved, decisions, controls that worked or failed, and immediate action. Avoid blame and diagnosis. Assign a…
Download PDF - Trip closeout
Confirm all people returned or were safely handed over, base contact closed the trip, gear returned and serviced, care information passed on, incidents recorded,…
Download PDF - Expansion approval
Before adding a route or activity, confirm demand, qualified staff, permits, equipment, access support, emergency capacity, communications, transport, insurance,…
Download PDF
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