Summer & day camps
Worksheets & templates
Make a plan you can put to work. Every sheet has a printable PDF with space to write. Choose one below, add your details and review it with your team.
- One-page day-camp offer
A practical page to help you plan your camp.
Download PDF - Family research notes
A practical page to help you plan your camp.
Download PDF - Daily capacity grid
Use a separate row where a different activity or support arrangement changes capacity. Remaining places must never ignore the smallest applicable limit.
Download PDF - Weekly budget sheet
A practical page to help you plan your camp.
Download PDF - Staff coverage card
Check that one person is not assigned to two places. Record breaks and personal-care cover explicitly.
Download PDF - Activity card
A practical page to help you plan your camp.
Download PDF - Weather decision record
A practical page to help you plan your camp.
Download PDF - Arrival and pickup change record
Do not place full custody documents on an open clipboard. Store sensitive material under the approved access rules.
Download PDF - Trip approval card
A practical page to help you plan your camp.
Download PDF - Support conversation
Use respectful questions. Ask only for information needed to make the service work.
Download PDF - Welcome message
> Hello [name]. We are looking forward to welcoming [child] for [dates]. Please arrive at [door] between [times]. Bring [items]. Lunch arrangements are [details].…
Download PDF - Weather-change message
> We are changing [activity] on [date] because [brief factual reason]. Camp will [run indoors / open later / close] at [location and time]. Please [required action].…
Download PDF - Incident record outline
This is a planning outline, not a substitute for required reporting forms.
Download PDF - End-of-day close
A practical page to help you plan your camp.
Download PDF - Weekly review and next-season decision
A practical page to help you plan your camp.
Download PDF
Want help with the numbers or a ready-to-edit schedule? Use the free planning tools.