Skip to content
BookifyCamps
Start free trial

Worksheet 13 of 15

Summer Day Camp: Incident record outline

By Bookify Camps · How we prepare this guide

Ready for paper. Download the PDF or print this sheet, then fill it in by hand.

Download PDF

Bookify CampsWorksheet 13

Summer & Day Camp Business Guide

Incident record outline

Print a copy, add your details and work through it with your team.

Camp / programmePrepared byDate

Incident reference

Date, time, and exact place

People directly involved

Facts observed, without guesses

Immediate care and safety actions

Emergency or safeguarding services contacted

Family contact, unless unsafe or contrary to official direction

Staff supporting the rest of the group

Handover and follow-up

Records preserved and access restricted

System changes needed

This is a planning outline, not a substitute for required reporting forms.

Planning worksheet · Adapt and review for your camp before use.

Guides for this worksheet

Optional · Putting your plan into practice

Using Bookify for this goal

This part starts with your own planning and judgement. Use the guide and its worksheets to work through it with your team.

When you are ready to put your camp plan into a booking system, you can explore a sample camp in Bookify or see what the software can help you do.