Transport adds a second operating system. You need a qualified provider, safe vehicles, suitable seating, clear routes, and the correct insurance and approvals.
Write a passenger list for each direction. The morning list and afternoon list may differ if a family has permission to collect at the resort. Changes must be recorded by the named transport lead, not passed through a child.
Count and identify passengers at boarding, arrival, return boarding, and final handover. Check the vehicle after unloading according to the approved procedure. Assign camp supervision separately from driving.
Allow time for road conditions, fitting, loading gear, and traffic. Do not create an impossible timetable that encourages rushing. The driver and trip leader need clear authority to stop or delay travel.
Explain what happens if the bus cannot leave, returns late, or breaks down. Keep emergency contacts accessible offline. Do not assume a rideshare or an unvetted volunteer car is an acceptable substitute.
Set rules for sharp edges, bulky equipment, loose bags, and wet gear in the vehicle using the provider's procedures. Keep emergency exits clear.
Your task: Test a changed afternoon pickup and a delayed return before launch.