Guide

Work out your camp costs

List what you need to pay for before you set a price.

Bookify Camps2 min readDraft guide

We are still checking this guide. It is a draft. How we check our work

The main idea

Write down each cost, where the number came from, and when you must pay it. Keep guesses clearly marked.

Part 1

Are you planning one day, one week, or a full season? Write that at the top. Add the dates and the number of campers you expect.

Keep all costs for the same time period together. This helps you avoid counting a cost twice.

Part 2

Some costs stay much the same, like hiring a hall. Others grow with each camper, like meals. Ask for real prices where you can.

Swipe across the table to see more.

Kind of cost	Examples	Question to ask
For the whole camp	Space, gear hire, and setup	What have we already agreed to pay?
For each camper	Meals, supplies, and tickets	How much does each extra person add?
For a bigger group	Another bus, room, or teacher	When would we need this?
Other bills	Insurance, tax, and payment fees	Who can check the amount for us?

Part 3

Make a plan for fewer campers, the number you hope for, and a full camp. These are your guesses, not facts about other camps.

Add the dates your bills are due. Then add the dates campers will pay. Check for a gap between them.

Part 4

List meals, rooms, lessons, and gear. Say which parts are included and which cost extra.

Ask the right expert to check tax, insurance, and contract questions before you rely on the plan.