Visit as a guest, not only as an organizer. Try the route from parking to room, room to meals, and meals to the teaching space. Check stairs, distances, surfaces, bathrooms, seating, temperature, light, and noise.
Describe the actual accommodation. “Rustic” can hide anything from a charming cabin to a room without private washing facilities. Give facts about beds, bathrooms, heating or cooling, locks, internet, and shared spaces.
Check the teaching needs. A writing retreat needs usable work areas and quiet. A music camp needs rehearsal rooms and sound planning. An outdoor camp needs qualified activity operations and current local conditions.
Ask about room blocks, minimum meals, event use, outside instructors, alcohol, visitors, cleaning, damage, and cancellation. Get the agreement in writing.
Plan a quiet social space and a quiet non-social space where possible. Someone should not have to choose between joining a loud group and sitting alone in a corridor.
Confirm applicable accessibility duties and practical support. The U.S. Department of Justice's public-business guidance is one legal starting point, with scope and exceptions that must be checked.1
Your task: Write a factual venue description that lets guests decide whether it suits them.
Sources for this page
- U.S. Department of Justice, Businesses that are open to the public. U.S. Title III overview, including scope and exceptions. Other laws may also apply. ↩