Use dates as a guide, not a reason to rush
The outline below shows a possible 90-day preparation period. It is not a promise that your camp can open in 90 days.
Permits, facilities, hiring, specialist training, and customer buying cycles may take longer. Some venues and seasonal programs need much earlier planning.
Move forward only when the previous stage is ready. A calendar date does not overrule a safety or legal blocker.
Days 1–15: Understand the need
Choose the sport, customer, age or skill range, format, and intended place.
Talk with likely customers. Review alternatives. Write the simple promise and the main assumptions.
Start checking the legal classification, venue options, insurance, and specialist requirements before committing to the idea.
Evidence needed: A clear customer need, a realistic service, and no ignored fatal barrier.
Days 16–30: Build the plan
Get venue and supplier quotes. Define the program and safe capacity path. Draft the staffing plan, startup budget, weekly budget, and cash forecast.
Ask the relevant authorities and advisers about approvals, terms, tax, hiring, access, privacy, and safety.
Choose a loss limit and a minimum-enrolment decision date.
Evidence needed: A plausible legal and safe path, with numbers that work at realistic sales.
Days 31–45: Secure the foundations
Complete the necessary business setup. Secure the venue and insurance on terms that match the plan.
Build the booking flow, reviewed terms, website, staff roles, emergency plans, and customer information process.
Start hiring and checking suitable staff. Arrange required specialist input.
Evidence needed: The main promises are backed by actual arrangements, not assumptions.
Days 46–60: Test and open suitable sales
Test the checkout, refunds, capacity limits, data access, and customer messages.
Open sales only when the required conditions for doing so are met. Use the agreed launch channels and spending limit.
Track paid demand and cash. Continue staff approval and program preparation.
Evidence needed: Suitable customers can book correctly, and the camp remains deliverable.
Days 61–75: Confirm the people and program
Finish required staff checks and training. Review registrations, support plans, medicine processes, equipment, and backup arrangements.
Reach the enrolment decision before avoidable major costs and before the promised notice deadline.
Change, delay, or cancel a weak plan fairly. Do not hide the problem until the last evening.
Evidence needed: Approved people, workable coverage, adequate cash, and confirmed readiness work.
Days 76–90: Rehearse and open
Practise opening, handovers, weather moves, emergency roles, and an outage. Fix failures.
Send the final customer information. Hold the go/no-go review. Open only after the required checks pass.
Use the daily and weekly review rhythm from the first day.
Evidence needed: The actual team can run the actual site safely and deliver the promised service.
Plan the whole first year
Work backward from the season. Set earlier dates for venue renewals, required approvals, key staff, and the times customers choose camps.
After delivery, close the books and complete the season review before opening the next large commitment.
Put official-rule checks and policy reviews on the annual calendar. Also review them when the activity, location, age group, staff model, or law changes.
Your first five moves
Write the one-sentence camp promise. Speak with likely customers. Identify suitable venues. Contact the relevant authorities and insurer. Build the first budget.
Those steps will teach you more than buying a large pile of branded shirts.